PrivacyPolicy
Content
Introduction
- The University of Silesia in Katowice attaches great importance to respecting the privacy of Users visiting university websites. This document describes for what purpose and in what manner your data is collected and processed by the University.
Contact Details
- The Data Controller of your personal data processed on the university’s websites is the University of Silesia in Katowice. You can contact the Data Controller in the following way:
- by post to the address: ul. Bankowa 12, 40-007 Katowice
- by e-mail to: administrator.danych@us.edu.pl
- In all matters concerning the processing of your personal data and the use of rights related to the processing of your personal data, you may contact Data Protection Officer of the University of Silesia in Katowice as follows:
- by post to the address: ul. Bankowa 12, 40-007 Katowice
- by e-mail to: iod@us.edu.pl
- In all technical matters, please contact the website administrator, whose data are specified on the specific website or contact the Department of Network Administration and Services via email at hosting@us.edu.pl.
User Accounts
- Accounts for students, doctoral candidates, postgraduate students, and staff in the IT systems of the University of Silesia in Katowice are created automatically for purposes necessary to support the educational process and the performance of employment or academic duties.
- Accounts for other individuals, or accounts in systems other than those specified in Paragraph 1, are created on a voluntary basis at the request of the individual concerned.
Collecting Data
- The University of Silesia in Katowice collects the IT systems data necessary for purposes to support the educational process and the performance of employment or academic duties.
- The University of Silesia in Katowice collects data provided voluntarily by completing the forms contained on the University’s websites, for instance, while registering for a conference, registering for a lecture organised by the university or upon creating an account at one of the university’s numerous websites.
- Personal data provided in the online form are not visible to unauthorised persons.
- In the case of proper request, the University of Silesia may share personal data with authorised national bodies.
- In cases requiring collection of personal data by the University of Silesia in Katowice via online forms, the User will be informed about the method and purpose of data processing, as well as about the data subject’s rights related to the protection of personal data, in accordance with the requirements of the GDPR Regulation.
- The University of Silesia in Katowice may use:
- service providers who process personal data on behalf of and in a manner specified by the University;
- service providers who do not act exclusively on behalf of the University and who determine the purposes and means of processing the User’s personal data themselves.
- In the event that personal data is transferred outside the territory of the European Economic Area, the Data Controller shall ensure that such service providers provide guarantees for the protection of personal data and shall apply safeguards to the data transfer according to the GDPR regulations.
- The University of Silesia’s website may contain links to third-party websites. The University of Silesia in Katowice shall not take responsibility for the privacy policy of third-parties. Therefore, the Users are advised to familiarise themselves with the specific privacy policies of these providers
Cookies
- In order to optimise services and enable proper functioning and saving the settings of individual Users, websites of the University of Silesia in Katowice use the so-called ‘cookies’. Cookies are small text files sent by the website to the User’s browser on the end device (computer, smartphone, tablet, etc.).
- Cookies are used primarily to maintain the User’s session in order to enable them to conveniently use the website, including saving the User’s preferences such as font size, contrast, etc. Cookies can be used to limit the number of views of information, advertising and other content presented on the websites of the University of Silesia in Katowice. Cookies can also be used to measure the effectiveness of these activities, and to collect statistics on the use of the University websites.
- The following types of cookies are used on the website of the University of Silesia in Katowice:
- session cookies – these remain on the User’s device until they leave the website or turn off the software (web browser),
- permanent cookies – these remain on the User’s device for the time specified in the file parameters or until these are deleted by the User.
- Cookies can be classified by the purpose for which they are used. We distinguish the following types of cookies:
- Strictly Necessary Cookies – files required for the proper functioning of the website and its essential features. Without them, it is not possible to properly use online services. These cookies are exempt from the requirement to obtain the User’s consent (Article 173(3) of the Telecommunications Law Act);
- Functional Cookies – files used to remember the User’s choices regarding various website features. Thanks to them, the website is able to save the User’s preferences, such as language, font size or privacy preferences. Functional Cookies make it possible to adjust the website to the User’s individual needs and improve the overall experience. At the same time, they assure that the User does not need to re-enter the same settings during subsequent visits to the website;
- Analytical Cookies – files used to track the number and sources of visits; thanks to that, allowing the University to measure the performance of a given website. This type of cookies makes it possible to identify which subpages are visited most or least frequently and how visitors navigate through the websites. Refusal to consent to the processing of these cookies will prevent the University of Silesia from conducting analyses aimed at improving its websites, but will usually not limit the functionality of the site for the visitor. These cookies are typically provided by third parties and may result in certain User-related data being sent to these companies;
- Other Cookies – files that do not fall into any of the above categories. In the event such cookies are used, the User will be informed of their presence and the consequences of refusing consent to their processing.
- Web browsers accept the use of cookies by default, but these settings can be changed by the User at any time. The User can control how their browser handles cookies; they can completely or partially disable cookie storage in their browser settings. However, the User should remember that limiting the use of cookie files can limit or even block using some internet websites.
- By browsing the websites of the University of Silesia in Katowice without changing their browser settings, the User give their consent to the University’s use of strictly necessary cookies. This ensures that the University’s websites remain as secure and User-friendly as possible. The User can withdraw their consent for these cookies at any time by deleting them from the web browser they are using. The University of Silesia in Katowice hereby informs the User about the use of such cookies.
- In the event that other types of cookies are used on a website, a dialogue box will be displayed allowing the User to decide whether or not to consent to their use. This consent may be withdrawn at any time, either by updating the choices in the dialogue box or by deleting the cookies from the browser used by the User.
- The following cookies are used on the websites of the University of Silesia:
Data Safety
- The University of Silesia in Katowice makes technical and organisational efforts to ensure that the data processed on websites are properly protected against unauthorised access by third parties.
- In order to ensure security, maintain the User sessions and optimise services, the IT systems of the University’s websites collect automatically data such as: the IP address of the computer from which the connection was established, the name of the client station, the name of the User in the authorisation process, the time of inquiry, the course of the process, the volume of the reply, information on the message headers, information on the status of the response, communication status and User session data.
- Network traffic related to the use of university websites is automatically analysed. During the analysis, snippets of data can be sent to companies providing security tools to the University in order to be assessed in terms of any risks.
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